Shipping Coordinator - Products (677-668)

At Z, we have an ambition to be a world class Kiwi Company. To be world class, we know we need to find the right people to join the team and help us solve what matters for a moving world.

Our Supply department are all about making sure that our customers keep moving by getting the right quality fuel they need when and where they need it, through sourcing crude oil from overseas, working with the refinery, shipping it around the country, storing it in our terminals and then trucking it to its final destination.

In this role you will manage all shipping and chartering operations which includes financial activities. You will need to have experience in a large scale supply environment and also, third party & supplier management experience. You also need to be familiar with our industry.

And of course, you’ll be passionate about what matters to Z and helping us deliver on our aspirations.

Z is now New Zealand’s most preferred fuel brand. We are committed to diversity and inclusion and last year were named an Aon Hewitt best employer for the third year in a row. We have the Rainbow Tick and the YWCA Equal Pay Compact. This is a fabulous company to be part of, where the people work hard, learn lots and have fun. Have a look at the detailed job description below and if you believe you’re a strong fit we’d love to hear from you. Applications close midday Wednesday 27 June 2018.

Required Skills:

Business unit: Supply
Job title:
Shipping Coordinator - Products
Reports to:
Contracts & Trading Manager - Product
Career Level:
June 2018
Job purpose:

To manage all shipping and chartering operational and financial activities: assist with evaluation of shipping options: application of ship vetting and management of surveying contracts and the coordination of delivery of imported refined products into New Zealand. There will also be requirement to coordinate exports of refinery components from Refining NZ.

This includes the monitoring and improvement of freight efficiency and sustainability performance metrics through an appropriate set of KPIs.

As the post-holder becomes more skilled in the role there will be space and expectation that they will become more involved in the chartering of the ships and contribute to the wider Supply team as a team player and also by providing information, insights and understanding into exposure management, cashflow forecasting, Z systems, shipping activities and the shipping market in general.

Also integral to the role is a focus on continuous improvement in relation to shipping contractual arrangements.

Key relationships:

  • Contracts and Trading Managers – (i) Products, and (ii) Crude and Feedstocks
  • Coastal Supply Planner and Refinery Planners
  • Wider Supply and PQ team and Supply & Distribution Leadership Team
  • Treasury & Finance teams
  • COLL, Refining NZ and Port Companies
  • Surveying and Marine service providers and regulatory bodies (e.g. SGS, ITS, InTank Services, Quadrant Pacific, Rightships, Maritime NZ etc.)
  • Z Industry joint venture partners
  • Hydrocarbon and freight suppliers and customers (e.g. mainly Hyundai, Resource Marine, Glencore, Caltex Australia, Viva, Chevron, Trafigura etc. and from time-to-time also SIETCo and other feedstock suppliers)

  • Location – Auckland or Wellington
  • No. of direct reports – none
  • Size of portfolio – works across product shipping supply chain – ~20+ product import cargoes, plus ~5+ component export cargoes, plus joint product import cargoes as required (e.g. Industry refined product cargoes required for planned and unplanned shutdowns). May also work across Crude and Feedstock supply chain if required.
  • Safeguard operational exposures on Z cargoes. Minimise cost exposures on freight operations, hydrocarbon and freight purchases.
Principal accountabilities:

Shipping Operations:

  • Responsible for ensuring that all applicable shipping and chartering documentation is fit for purpose to allow effective carriage of all Z refined product. Documentation and communications records are securely held to protect Z in the event of any future claims.
  • Manage all product and related data in Voyage Management system, ensure all data is correct and flows through to Treasury team correctly so that oil price timing exposure can be correctly managed.
  • Perform vessel clearance requirements promptly and interact with shipping technical advisors on any matters needing clarification.
  • Manage and report all instances of demurrage and ocean losses as required. Manage and negotiate any subsequent claims that minimises financial impact to Z.
Shipping knowledge management:

Provide information on ships, shipping operations, shipping market information or shipping trends as requested in a timely manner.

  • Understand and advise on all tanker operational issues that have impact on quality of cargo carried and impact on suitability for use in NZ.
  • Understand and advise on all safety requirements for tanker charters (ISGOTT)
  • Understand and record Environmental and GHG ratings of vessels
  • Manage register of vessels and the observed operational or quality issues
  • Assist in understanding current and future regulatory controls for shipping in NZ

  • Provide high level cover and support and / or cover to:
  • Coastal Supply Planner (support meeting COLL and Z’s delivery requirements, cost objectives and optimisation of Z’s share of COLL costs)
  • Feedstocks and Crude Shipping Coordinator, and
  • Contracts and Trading Manager – Products where required.
  • If required - coordinate Supply and Treasury teams to ensure integrity of information and data that is delivered to the Z Treasury team to (i)manage Z’s commodity exposure to price moves in crude and product prices, and (ii) forecast Z’s cashflow requirements for hydrocarbon purchases
Job knowledge, skills and experience:

Educational background, qualifications and experience typically required to perform the job fully and effectively

  • Tertiary qualification in engineering or science preferred, though not essential.
  • Supply and Shipping experience in the oil or large scale dry bulk freight industry would be beneficial
  • Experience working accurately with large quantities of data
  • Enthusiasm and interest to work in a supply role, with multiple competeing deadlines.
  • Experience in managing complex third party and supplier relationships.
  • Commercially and environmentally aware.
Key competencies:

  • Attention to Detail - Expert
  • Bias for Action – Expert
  • Manages knowledge and information – Expert
  • Communicates and Persuades - Skill
  • Stakeholder engagement – Skill
  • Understand and apply supply chain economics – Skill
  • Commercial Acumen – Skill
HSSE: Leading Self:

  • You are the owner of ensuring your actions and the actions of others you interact with do not cause harm. You are personally responsible for your actions around safety and intervene in unsafe actions of those around you.
  • Make HSSE part of what you stand for by actively identifying and reporting hazards, incidents and near misses immediately.
  • Read and understand the Zero Harm Pledge, The Z lifesaving Rules and our Golden Rules. Have knowledge of what your obligations may be under the law.
  • Actively learn about shipping operations with focus on HSSE and intervene and propose continuous improvements as a core part of the role
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